Payment Resolution Partners

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Collection Agency for HVAC Contractors

Professional Debt Recovery Built for the Trades

HVAC contractors keep homes livable, businesses operational, and equipment running in every season. You’re up early in the summer heat, out late in the winter cold, and always dealing with tight timelines and urgent service calls. What you don’t have time for is chasing down unpaid invoices. Payment Resolution Partners helps HVAC companies recover past-due payments from homeowners, commercial property managers, builders, and service plan clients—without compromising relationships or your reputation. We understand the seasonal nature of your work, the urgency that comes with it, and the importance of collecting revenue quickly without disrupting your operations.

Whether you’re running a small residential crew or managing multiple commercial teams across regions, we deliver collection services that fit your workflow—so you can focus on installations and repairs, not collections and follow-up.

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Why HVAC Companies Trust Us to Collect What They’re Owed

We Understand the HVAC Business

HVAC isn’t a 9-to-5 job. Emergencies happen after hours, seasonal demand spikes, and billing structures vary by service type. We understand how the work is quoted, scheduled, and invoiced—and we know how to collect without causing customer pushback.

We Protect Customer Relationships

You might service that property again next season—or get referrals from the same homeowner or GC. That’s why our communication stays firm but professional. We recover what you’re owed without damaging your name.

We Identify Real vs. Delayed Payers

Some clients just need reminders. Others never planned to pay. We know how to tell the difference and apply pressure accordingly—protecting your brand while collecting effectively.

We Stay Compliant and Professional

We follow federal and state collection laws to the letter. No aggressive tactics. No shortcuts. Just proven strategies tailored for the trades and backed by industry expertise.

The Collection Process: Designed for HVAC Companies

Step 1: Account Review

We start by reviewing your outstanding accounts—whether it’s an overdue seasonal service, unpaid install, or past-due maintenance agreement.

Step 2: Business-Aligned Strategy

We tailor our collections approach based on the type of HVAC work you do: residential, commercial, new construction, or service contracts. We align with your tone and structure.

Step 3: Respectful Customer Communication

We reach out to customers with documented, compliant communication—balancing firmness with professionalism to preserve future service potential.

Step 4: Recovery and Updates

We provide regular updates and process payments promptly. You’ll always know where things stand—without lifting a finger.

Most Collection Agencies Don’t Get HVAC… We Do!

HVAC contractors work in extreme conditions, around the clock, with a mix of emergency calls, installations, and scheduled service. It’s a fast-paced trade where cash flow matters and downtime isn’t an option. But too many collection agencies treat HVAC like every other service business—slow, impersonal, and out of touch with your reality.

At Payment Resolution Partners, we’ve built our systems to support HVAC professionals. We understand your clients, your contracts, and the urgency behind every job. Our goal isn’t just to collect—it’s to collect smartly, efficiently, and without burning bridges.

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Who We Serve: HVAC Companies by Focus

Residential HVAC Contractors

From seasonal tune-ups to full system replacements, we help residential HVAC companies recover unpaid invoices from homeowners and landlords without harming future business.

Commercial HVAC Contractors

When you’re working with office buildings, shopping centers, or tenant build-outs, receivables can get lost in red tape. We help track and collect on overdue commercial jobs—professionally and persistently.

HVAC Installers & Subcontractors

Whether you’re part of a construction project or handling retrofits for GCs, getting paid on time isn’t always guaranteed. We help you collect post-installation balances and slow-pay builder accounts.

Service Plan & Maintenance Contract Providers

Annual maintenance agreements and pre-paid service plans often lead to billing gaps. We help HVAC companies recover past-due payments tied to these ongoing customer relationships.

Where We Serve: HVAC Markets Across the United States

Payment Resolution Partners supports HVAC contractors across the country. We focus on regions where extreme weather, high demand, and rapid growth create both opportunity—and overdue invoices.

New York City, NY: High volume and harsh seasons make timely payments critical for HVAC contractors.
Dallas–Fort Worth, TX: Rapid growth and heavy demand mean overdue invoices stack up fast.
Miami, FL: Year-round cooling needs and diverse clientele require consistent follow-up.
Philadelphia, PA: A mix of old and new properties keeps HVAC billing varied—and often delayed.
Los Angeles, CA: High turnover and commercial density call for a structured collections approach.
Phoenix, AZ: Extreme heat drives nonstop work and a steady flow of unpaid service calls.
Chicago, IL: Seasonal surges and older systems lead to frequent delays in payment.
Washington, D.C.: Government and high-end clients demand discreet, professional collection.
Houston, TX: A high-growth region where contractors often deal with overdue builder invoices.

Our Client Testimonials

Zach Bramble, MBA
BookSmarts Tax

“I was in a total stand still with a client who just wouldn’t pay. Every conversation became an argument and we were making no progress. PRP jumped in, kept it professional and helped everyone get back on track. In just a matter of days, they got the client to agree to a resolution and cut a check. Huge relief. If you find yourself in a position where you have a client who won’t pay and it’s turning into a mess, you want PRP on your side.“

★★★★★

Dov Ellenbogen, Partner
HiRelations

“After providing three months of marketing services, our client underwent an acquisition and our main contact left the company. During the transition, our payment was overlooked and all communication stopped. PRP brought them back to the table and secured the full payment. We highly recommend them to anyone having difficulty collecting a payment, even in complex situations.“

★★★★★

Josh P., Owner
Cutting Tools Industry

“Really enjoyed working with Payment Resolution Partners. I had never worked with a collections company before, but they were polite, professional, and helped us recoup a good amount of money from a customer that had not paid their invoice for 18 months. The cost for their service was very fair, they communicated well through the entire process, and they will certainly be our “first stop” for future collection issues.“

★★★★★

John Tuck, Owner
Tuck Farms

“We had a customer who initially sent a check that got misplaced, then claimed he sent another one – but nothing ever arrived. After multiple follow-ups and a declined credit card, communication completely stopped. PRP was able to step in, get the customer talking again, and make paying our invoice a top priority. In a matter of weeks, they secured payment. I highly recommend PRP if you’re dealing with a non-responsive client and need results.”

★★★★★

Scott Sulllivan, Owner
Cascade Plumbing

“PRP helped us recover two difficult accounts, including one from a repeat customer who had always paid on time until suddenly going silent on a large invoice. They got the right people involved, and within days, the CEO personally reached out and issued full payment. The second was a new client with a bad track record of not paying vendors that we didn’t know about until it was too late. They hadn’t answered a single call or email in months, but PRP managed to recover the full amount – plus late fees. If you’re a plumbing company or any trade business struggling to collect, I highly recommend PRP. Great communication, relentless follow-up, and they get results.”

★★★★★

Let’s Recover Your Unpaid Invoices Quickly & Easily

We resolve even your most difficult past due accounts, while protecting your brand’s reputation.

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